Who we are

The Nottingham Diocesan Catholic Youth Service is part of the Diocese of Nottingham. We are a registered Charity No. 522334. Our website address is: https://ndcys.com.

What personal data we collect and why we collect it

On this website, NDCYS will only collect the personal information that you provide. There are various occasions where you will be asked to give personal information, for example resources and donations forms as well as sign-up lists. You may also provide personal information when you contact NDCYS directly via emails or social media.

On the website, NDCYS tracks non-personal statistical information about visits to the site through a tracking programme that shows how many visits each page receives, the route taken through the pages and other general information. NDCYS uses this information to help us understand more about how our site is used and work on ways to improve it. This information is not linked to any personal details on the actual visitors.

How does NDCYS store the information it collects?

When NDCYS receives personal information from you via the website or email, it is legally obliged to keep this information up-to-date and secure. Within NDCYS, only employees who need the information to perform a specific job (for example, our office staff) are granted access to personal information.

NDCYS takes particular care over online purchases. NDCYS uses one of the world’s leading online payment companies, PayPal, which specialises in the secure capture and processing of online transactions. The credit card form is secure and your information is encrypted and stored on a secure database.

Unfortunately, despite all these measures, no data transmission over the Internet can be guaranteed to be 100% secure. As a result, while it strives to protect your personal information, NDCYS cannot ensure or warrant the security of any information you transmit to us, and you do so at your own risk.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website. All material uploaded to our website is subject to approval by NDCYS before being used. By uploading material in the form of photographs, videos, stories or any other format onto our site you are automatically agreeing to NDCYS editing and using your material on the website and in future promotional material or events. This agreement is lifelong and royalty free and non-exclusive to NDCYS.

You must be 18 or over and if not you must have the express permission of your parent or guardian to upload the material. Material must not violate any copyright laws, the rights of any third party or any other laws. Photographs and videos must have been taken with the knowledge of the subjects, or where the subjects are under 18, with the permission of their parent or guardian. All subjects must have given permission for the material to be used by NDCYS.

By submitting material you agree that NDCYS has the right to share the material with any third party involved in the submission and receipt of the material as well as any third parties which NDCYS uses to act on their behalf.

Under certain laws and regulations NDCYS might be asked to disclose information to government agencies or employees. By submitting material you authorise NDCYS to do this without having to give you prior notice.

NDCYS will use any material in accordance with our own data protection policy and the GDPR

How does NDCYS use the information it stores?

NDCYS stores your details online for internal monitoring purposes. NDCYS keeps information on its supporters to record their communication preferences and to stay in contact with them and answer their enquiries, as well as to meet its requirements for financial administration and stock control. Information may also be kept where it helps us to assess and monitor our performance, or build a relationship with a supporter and thereby better respond to their interests by providing details of events, fundraising and other areas of our work.

We will not use your details to contact you via electronic mail unless you request communications from us. We will always give you the opportunity of unsubscribing from email communications that you have opted into.

If you wish to amend or review the NDCYS communications you receive at any time, please contact us.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Google Analytics

This website uses Google Analytics, a web analytics service provided by Google.

Google Analytics uses cookies, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google.

Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf.

Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website.

By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

Who we share your data with

We do not share any personal data with anyone.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

How can I see what information NDCYS holds about me?

Under the GDPR its your right to see all the information which NDCYS currently holds about you via a Subject Access Report. If you would like to see what information we hold about you please contact the Data Protection Officer at NDCYS. or Complete the online form here.

If I am under 18, can I provide personal information to NDCYS?

If you are aged 18 or under, please obtain your parent/guardian’s permission beforehand whenever you provide personal information to NDCYS.

How we protect your data

All of your data is held on a secure server and this website uses the Secure HTTPS protocol to protect transmission of data. Data is stored in compliance with GDPR on our servers.

What data breach procedures we have in place

If there is a data breach you will be notified within 72 hours. You will be given details of the breach and details of any data that has potentially been exposed. You will also be given advice on how to adjust your security in the event of a breach.

In line with the GDPR NDCYS is committed to ensuring that it not only meets the legal requirements but also establishes a culture of good practice regarding personal information about its users.

These principles apply to all our communications, however this statement focuses on our use of personal information collected electronically through the website or email. Given the changing nature of electronic communications, NDCYS reserves the rights to change the details of this privacy statement by posting changes online.

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